Receptionist | Office Assistant

Job Summary

Responsible to greet visitors, answer phones, sort and distribute mail, and maintain the lobby area. Supports HR and accounting functions. Serves as the first impression of Magleby Construction, as such, professional appearance, demeanor and standards are a must.

Essential Duties and Responsibilities

Greet visitors, answer phones, sort and distribute mail
Maintain clean and presentable main lobby and office area
Maintenance of the conference room and training room calendar schedules
Order and inventory office supplies
Vendor compliance outreach and tracking
Assisting our fleet manager with vehicle logs, registrations and tracking
Compiling and tracking safety related data
Distribution and tracking of recreational passes
Office management functions
Updating and maintaining Employee boards

Additional Duties and Responsibilities

Assist HR and accounting
Any other tasks assigned

Education / Experience Requirements

2+ years receptionist experience
Business degree a plus
Experience in Construction industry a plus

Knowledge, Skills and Abilities Requirements

Detail oriented
Able to prioritize and manage time
Friendly and professional in actions and appearance
Proficient in MS Office including Word, Excel and Outlook
Able to multi-task and refocus after interruptions
Assertive and confident
Willing to learn and take on unfamiliar tasks

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.

While performing the duties of this job, the employee is regularly required to sit, walk, talk and/or hear. The employee is frequently required to use hands to handle or feel. The employee is frequently required to reach with hands and arms. The employee is frequently required to climb or balance, stoop, kneel, crouch and/or crawl, or walk on uneven surfaces. The employee must also occasionally lift and/or move up to 50 pounds. Specific vision abilities include close vision and color vision. The employee is also required to frequently inspect the project and will be exposed to ongoing construction and various weather conditions, including rain, sleet, snow, wind, and heat. The noise level in the work environment may range from moderate to loud.

Works from a normal office setting; however, performs a significant amount of work in all spaces within the facility. May need to work outside in all types of weather or in all kinds of work environments.

Hazards

May be exposed to extremes of heat and cold as well as certain unsafe environments; occasionally works near moving equipment and mechanical parts, heavy machinery, lasers, powder-actuated tools, and electrical equipment; possible exposure to fumes or airborne particles; possible exposure to internal liquids. This is a safety sensitive position where a momentary lapse of attention can result in serious injury or death. The noise level in the work environment is usually moderate and occasionally very loud. Must follow all safety requirements carefully.